Patient Assignments
& Visit Documentation
Know Who’s Assigned.
Know What’s Done.
See the Activity.
Track the Progress.
Keep patient coverage and volunteer activity organized – from assigning volunteers to patients to tracking visits and completed visit notes.
Hospice volunteer coordinators need a clear view of who is assigned, where coverage may still be needed, what visits have taken place, and whether documentation has been completed.
Hospice Docs keeps patient assignments, visit activity, and volunteer documentation connected so coordinators can manage coverage, review completed visits, and follow up where needed.
Manage Patient Assignments
and Volunteer Coverage
Coordinators can assign volunteers to patients and see which patients are assigned or unassigned, making it easier to identify where volunteer coverage exists and where additional attention may be needed.
More than one volunteer can be assigned to the same patient when needed.
See the Activity.
Track the Progress.
Volunteer assignments stay connected to the patient record, giving coordinators a clearer view of assigned volunteers, recent visit activity, and visit time in one place.
See the Activity.
Track the Progress.
Volunteer visit notes can include the visit date, start and end time, mileage, travel time, patient observations, comments, and the type of service provided.
Service categories can be customized to your organization, such as companionship, caregiver respite, bereavement support, and other service types.
Review Visit Notes & Activity
Coordinators can review submitted visit notes and visit activity, making it easier to see what has been completed and where follow-up may be needed.
Submitted visit notes can be reviewed using filters such as volunteer, patient, date, and form type.
Use Visit Data for
Reporting & Program Oversight
Visit records capture service time and activity that can support volunteer reporting, program oversight, and the volunteer-hour data used to support the hospice’s Medicare 5% calculation.
See How We Simplify
Hospice Volunteer Management
Schedule a Free Demo!
The easiest way to understand Hospice Docs is to see it in action.
What to Expect?
- A clear, step-by-step walkthrough of the platform
- Real examples based on hospice workflows
- Answers to your questions
- No pressure or commitment
No technical experience needed.
We’ll guide you through everything.
FAQ
Making Hospice Docs Simple
Still have questions about Hospice Docs? Find answers to the most common questions about the platform, its features, and how it can simplify your team’s everyday workflow.
Can more than one volunteer be assigned to the same patient?
Yes. Multiple volunteers can be assigned to the same patient when needed.
Can coordinators see which patients are still unassigned?
Yes. Coordinators can view assigned and unassigned patients, making it easier to see where volunteer coverage may still be needed.
What information can volunteers include in a visit note?
Volunteer visit notes can include the visit date, start and end time, mileage, travel time, patient observations, comments, and the type of service provided. Service categories can be customized to your organization, such as companionship, caregiver respite, bereavement support, and other service types.
Can coordinators see visit activity by patient?
Yes. Patient records can include visit-time information and volunteer activity, giving coordinators a clearer view of service provided to that patient.
Can coordinators review a patient’s volunteer visit history?
Yes. Coordinators can review visit activity and time connected to the patient, helping them understand which volunteers have provided service and when visits occurred.
Can visit records include mileage and travel time?
Yes. Volunteers can record round-trip mileage and travel time along with the visit details.
Can coordinators review submitted visit notes in one place?
Yes. Submitted volunteer visit notes can be reviewed by coordinators, with filters such as volunteer, patient, date, and form type to make follow-up and record review easier.
How does visit documentation support reporting?
Visit records capture service time and activity that can be used in volunteer reporting, program oversight, and the volunteer-hour data used to support the hospice’s Medicare 5% calculation.
Trusted by Those
Who Care Most
Results & Proof!
“Having everything organized in one system makes it much easier to manage the volunteer program. I can quickly see what has been completed, what still needs attention, and where follow-up is needed.”
Nicole H. – Volunteer Coordinator
“Hospice Docs has helped simplify many of the routine tasks that used to take extra time. The workflow is easier to manage, and it helps me stay focused on the volunteers instead of the administrative process.”
Jennifer M. – Volunteer Coordinator
“Hospice Docs makes it easy to know what I need to complete and where to find everything. I can keep up with my documents, training, and volunteer activity without feeling overwhelmed by the process.”
Maria S. – Volunteer
“Hospice Docs gives us better visibility into our volunteer program and helps keep important records, requirements, and activity organized. It gives leadership a clearer picture of what is happening across the program and where attention may be needed.”
Mark W. – Executive / Administrator
Ready to Simplify
Hospice Volunteer Management?
See how Hospice Docs can help your team reduce administrative work, stay organized, and manage your volunteer program more efficiently.
